Overview

The Bills module in CUBE enables contractors and project teams to manage payment claims and billing processes throughout the construction lifecycle. It provides a systematic approach to submitting, reviewing, and approving contractor bills based on verified and inspected work completion.

Through customizable form templates and configurable approval workflows, the Bills module ensures that payment claims are processed efficiently while maintaining financial controls and audit trails linked to completed and inspected work.

Core Features

• Unique Form Identification Every bill is assigned a unique number for tracking and reference.
• Multi-level Approval Bills progress through configurable approval levels, with each section routed to designated approvers.
• Status Management Bills can be rejected at any approval level; once rejected, they cannot be resubmitted but can be approved subsequently.
• Deadline Management Bills are created with specific deadlines to ensure timely processing.
• Assignment Flexibility Bills can be assigned to specific users or teams based on project requirements.
• Link with Progress Updates, Inspections, and Contracts This module operates as part of an integrated workflow, ensuring that bills are raised only after work completion is documented and quality is verified.

How Bills Connect to Progress Updates and Inspections

Bills, Inspections, and Progress Updates work together in a complete project execution and payment workflow:

1. Progress Capture – Site teams record work completion using the Progress Updates module.
2. Progress Approval – Progress updates are reviewed and approved through the configured form flow.
3. Quality Inspection – Once progress is approved, inspections are created to verify quality and compliance.
4. Inspection Approval – The Inspections module validates that completed work meets required standards.
5. Bill Submission – After inspection approval, contractors raise bills for the verified work.
6. Bill Approval – Bills are reviewed and approved through the configured approval workflow.