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Spaces is now Folders. Spaces still exist as top-level entries in the Folders directory. See Folders for what changed.

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Overview

Access in CUBE is set at three points, each narrower than the one before it:

  1. Space level, which sets the baseline for everything in that Space. Managed from Project Settings > Project Spaces. See Setting root level permissions for a Space.
  2. Folder level, which overrides the Space baseline for a particular folder and everything in it.
  3. File level, which overrides both for a single file.

This article covers the folder and file levels, and the two sets of access levels CUBE uses for them.

The two sets of access levels

CUBE has two access level lists, Folders and Files, because the actions that make sense on a file are different from those on a container of files.

Folders

Access level What the user can do
Full Access Can upload, edit, change access, transmit entities within this folder to other spaces and delete
Can Create or Update Version Can upload or create any entities in this folder
Can Update Can modify details and download
Can Download Can download & view
Can View Cannot download, edit or change access
No Access Cannot view, download, update or change access

Files

Access level What the user can do
Full Access Can update version, change access, transmit to other spaces and delete
Can Update Version Can create and publish new version
Can Update Can modify & download
Can Download Can download & view
Can View Cannot download, edit or change access
No Access Cannot view, download, update or change access

The two lists differ in one place. On a folder the creation level is Can Create or Update Version, because a folder can receive new entities. On a file it is Can Update Version, because there is nothing to create, only a new version of the file that already exists. The other five levels behave the same way in both lists, and in both lists each level includes what the levels below it allow.

Setting access on a folder

  1. Navigate to the Space and locate the folder.
  2. Select the folder to open its properties panel on the right.
  3. Expand the Access section.
  4. Type the person's name into Search User(s) and select them. They are added to the list below.
  5. Use the dropdown next to their name to set their access level, from the Spaces and folders list above.