CUBE is functionally a Common Data Environment (CDE) and hence has a comprehensive Electronic Document Management System (EDMS) that can be used for managing all types of documents generated on the Project.

The Folders module is where that document management happens. It gives all stakeholders access to the document management process including the generation and submission of transmittals and correspondence, which can follow a defined workflow.

What changed in this release

The module previously called Spaces is now called Folders. This is a rename and a restructure of the module, not a change to how your documents are stored. Nothing in your existing folder tree has moved, and no file has been renamed or relocated.

Here is what is different:

• The module is called Folders. Look for Folders in the project sidebar where Spaces used to be.
• Spaces still exist. A Space is now a core feature rather than a module of its own. Each Space appears as a top-level entry in the Folders directory, with its own icon and, where applicable, a Default badge. Open a Space and you see the same folders and files you saw before.
• Files and folders behave exactly as before. Uploading, versioning, statuses, merging, comparison, permissions, custom fields and nomenclature are all unchanged.
• Space creation has moved. New Spaces are created from Project Settings > Project Spaces rather than from inside the module. See Project Spaces.
• The Reviews tab is gone. Reviews is now its own module in the project sidebar. See Reviews.
• The External tab is gone. Files shared with you through a transmittal are now viewed and actioned inside the Transmittal itself rather than in a separate tab. See Transmittals.

If an article in this section refers to the Spaces module, read it as Folders. The steps inside the Space are the same.

CUBE's Document Management Functionalities

• Customizable folder structure for segregating the Project files and other documents.
• View files in supported file formats
• Upload files in any format
• Automatic assignment of the Date & Time when a document is uploaded to the system
• Control and track the File Versioning and also retrieve old versions when required
• File Comparison - Compare the different versions of the files for the changes made
• Merge files from various disciplines directly on CUBE without having the need to use any other software.